Todoist provides a versatile platform to work on tasks and projects with friends, family, or your team. Whether you’re managing household chores in personal projects or coordinating roadmaps in a team, this guide explains how to choose the right project type and maximize productivity with others using shared features.
Work with family and friends in personal projects
Whether you’re planning a weekend getaway or organizing a family reunion, you can use personal projects together with your friends and family. Working with others in personal projects is about keeping your life organized and fun. Learn more about collaborating with friends and family.
Work with your team in team projects
Whether you manage a small project with a few teammates or coordinate across departments, you can use team projects to stay on top of it all. Working together in team projects helps you and your team stay productive and organized. Learn more about working with your team.
Compare personal and team projects
The limits that apply to different types of projects also reflect how they’re best used. Depending on who you’re working with, you can choose between personal projects and team projects. While both allow you to share tasks and stay organized, they serve different purposes and offer different levels of control.
| Feature | Personal projects | Team projects |
|---|---|---|
| Invite people | ✅ | ✅ |
| Assign tasks | ✅ | ✅ |
| Private projects | ✅ | ✅ |
| Project previews | ❌ | ✅ |
| Folders | ❌ | ✅ |
| Shareable links to every project, task, and comment | ❌ | ✅ |
| Team roles and permissions | ❌ | ✅ |
| Team-visible projects | ❌ | ✅ |
| Team activity view | ❌ | ✅ |
Quick tip
What’s the difference between a guest and sharing a personal project?
When someone invites you to work with them, what you can access depends on the type of project.
If you’re invited to a personal project, you can view and edit everything in that project. The features you can use depend on your own plan, not the plan of the person who invited you. If they have a paid plan and you don’t, their paid features won’t be available to you in the shared project. The same is true in reverse: if you have a paid plan and they don’t, your paid features won’t be available to them.
If you’re invited to a team project from outside the team, you join as a guest. Guests can access only the specific project they’re invited to, and don’t get the team’s paid features, like deadlines. Guest and member are team roles. Teams can invite guests on both the Beginner and Business plans. To learn more, see Team roles and access.
Note
How many people you can invite
The number of people you can invite depends on the type of project and your plan. For the current project limits, see Usage limits in Todoist.
Get in touch
If you’re still unsure about which type of project would work best for you, get in touch.