Todoist has all you need to collaborate on tasks and projects with friends and family and get work done as a team. Here’s our guide to help navigate the best ways to collaborate in Todoist, both casually and with teammates.
Casual collaboration
Whether you’re planning a weekend getaway or organizing a family reunion, you can use personal projects together with your friends and family. Casual collaboration happens in personal projects, and is all about keeping your personal life organized and fun. Learn more about collaborating with friends and family in Todoist.
Work collaboration
Whether you manage a small project with a few teammates or coordinate across departments, you can use team projects to stay on top of it all. Work collaboration happens in team projects, and is aimed to help you and your team be productive and organized. Learn more about collaborating with your team in Todoist.
Personal projects vs team projects
The limits that apply to different types of projects also reflect how they’re best used. Personal projects can be shared with up to five people, whereas team projects can be shared with up to 250 team members. Plus, team projects are optimized to be easily discovered, organized, and shared.
| Feature | Personal projects | Team projects |
|---|---|---|
| Invite others | ✅ | ✅ |
| Assign tasks | ✅ | ✅ |
| Private projects | ✅ | ✅ |
| People per project | 5 | 250 |
| Project previews | ❌ | ✅ |
| Organized project folders | ❌ | ✅ |
| Shareable links to every project, task, and comment | ❌ | ✅ |
| Team roles and permissions | ❌ | ✅ |
| Team-visible projects | ❌ | ✅ |
| Team activity view | ❌ | ✅ |
Quick tip
If you’d like to learn more about how upgrading to Pro or Business affects your project limits, and more, check out Todoist limits for tasks, projects, files and more.
Get in touch
If you’re still unsure about which type of collaboration would work best for you, get in touch. We— Galina, Dermot, Marco, or another one of our teammates—look forward to lending a hand!
