We have a confession: even here at Todoist, we love using Todoist for our individual work, but when it comes to tracking how our team projects are actually doing, we found ourselves in the same place you probably are: juggling spreadsheets, status docs, and gut feelings.
That’s why we’re building Project Insights.
Project Insights: now in beta for Business teams
Your team keeps working exactly as they do now in Todoist. Meanwhile, Project Insights interprets every completion, every assignment, every deadline to surface the project intelligence you’ve been missing.
No setup required. No new processes. No additional work for anyone.
Here’s Heather with a quick walkthrough:
Quick tip
Project Insights is currently in beta and available on the Business plan. Learn more about Business features and pricing.
What you’ll see (and why it matters)
Health – Automatic summaries that give you real context, not just red/yellow/green indicators. See things like “The project is moving, but inconsistently. 2 tasks are behind schedule, 1 has unclear ownership.”
Progress – Shows completion percentage, completed task count, and active (open) tasks. A simple snapshot of where your project stands right now.
Completed – Compare this period’s task completions to the previous one (week-over-week or month-over-month). Quickly see if momentum is building or stalling, and spot patterns in your team’s work rhythm. Simple trend arrows show whether you’re accelerating, maintaining pace, or slowing down.
Assigned – View task distribution among team members, sorted from heaviest to lightest load. Spot imbalances before they become problems, and catch unassigned tasks that may have fallen through the cracks.
Workspace Overview – Health and progress indicators across all projects in the overview help you scan your team’s entire progress at a glance. While currently limited to projects you’ve joined, the full workspace-wide visibility is coming soon, allowing you to quickly identify which projects need attention and which are running smoothly.
Project oversight without the overhead
Traditional project management tools often require elaborate workflows, complex dashboards, and heavyweight processes. We’re building something different: intelligence that emerges from your team’s natural work patterns, not from added layers or extra effort.
Like a fitness tracker that surfaces health insights from your natural activity, Project Insights automatically interprets your team’s work to tell you what matters – without you having to do anything extra.
This is just the beginning, and we’d love your help shaping what effortless project oversight looks like. Give it a try and let us know what you think. Where we go depends on what you need most.