Use folders to organize team projects

If your team has a long list of projects, use folders to better organize them in Todoist. They're the perfect way to group and arrange projects according to your preferred criteria: by department, product cycle, client, and more. Everyone on your team will see how folders and projects are organized, so nothing slips through the cracks.

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Warning

Folders are only available with a Todoist Business subscription. Check out all that's included in the Business plan in our pricing page.

Add a folder

  1. Click your Todoist team in the sidebar.
  2. Click Add in the right-hand side.
  3. Select Add folder.
  4. Enter a name for your folder.
  5. Click the Include projects menu to add projects to your folder. Otherwise, move to the next step.
  6. Click Add.
  1. Tap Browse at the bottom-right.
  2. Tap your team name. You'll see an overview of your team projects.
  3. Tap the plus icon next to your team name.
  4. Select Add Folder.
  5. Give the folder a name.
  6. Tap Include projects to proactively add existing projects to your folder. Otherwise, move to the next step.
  7. Tap Done at the top-right to confirm.
  1. Tap Browse at the bottom-right.
  2. Tap your team name. You'll see an overview of your team projects.
  3. Tap the plus icon next to your team name.
  4. Select Add folder.
  5. Give the folder a name.
  6. Tap Include projects to proactively add existing projects to your folder. Otherwise, move to the next step.
  7. Tap the checkmark icon at the top-right to confirm.

Note

If you've added multiple folders, they are all listed in the same order. There's no option to move or nest folders within another folder.

Move a project to a folder

Move a single project to a folder

  1. Click the team your project belongs to in the sidebar.
  2. Hover your mouse over the project you want to move.
  3. Click the three dots icon next to the project name.
  4. Hover your mouse over Organize into folder.
  5. Select Move into folder.
  6. Click the Folder menu and select the folder.
  7. Click Move to confirm.

Move two or more projects to a folder

  1. Click the team your projects belong to in the sidebar.
  2. Hover your mouse over any one of the projects you want to move.
  3. Click the three dots icon next to the project name.
  4. Hover your mouse over Organize into folder.
  5. Select Move into folder.
  6. Click the Include projects menu and select two or more projects.
  7. Click the Folder menu and select the folder.
  8. Click Move to confirm.
  1. Open the project you want to move into a folder.
  2. Tap the three dots icon in the top-right.
  3. Tap Move into Folder.
  4. Select the folder you want to move your project to.
  1. Open the project you want to move into a folder.
  2. Tap the three dots icon.
  3. Tap Move into folder.
  4. Select the folder you want to move your project to.
  5. Tap Move in the bottom-right corner.

Dermot · Customer Experience Specialist

Anyone on a Todoist team can sort team projects alphabetically (A-Z) or in reverse (Z-A), while admins have the option to sort projects manually. To sort projects, including those inside folders, click the Sort menu above the projects list and select Manual, A-Z, or Z-A. You'll see how projects are sorted both in the team dashboard and on the sidebar.

Edit a folder

  1. Click your team name in the sidebar. On the right side, you'll see a list of projects and folders you've joined.
  2. Click the three dots icon to the right of the folder.
  3. Select Edit and make the necessary changes.
  4. Click Save to confirm.
  1. Tap Browse in the navigation bar.
  2. Tap the team your folder belongs to.
  3. Tap the three dots icon beside the folder.
  4. Select Edit and make the necessary changes.
  5. Tap Done in the top-right to confirm.
  1. Tap Browse in the navigation bar.
  2. Tap the team your folder belongs to.
  3. Tap the three dots icon beside the folder.
  4. Select Edit and make the necessary changes.
  5. Tap the checkmark icon in the top-right to confirm.

Note

You have to be a team admin or member to edit a folder. Learn more about roles, their permissions, and their restrictions.

Delete a folder

  1. Click your team name in the sidebar. On the right side, you'll see a list of projects and folders you've joined.
  2. Click the three dots icon to the right of the folder.
  3. Select Delete.
  4. Click Delete to confirm.

When you delete a folder, your projects are moved out of that folder and back into the projects list.

  1. Tap Browse at the bottom-left.
  2. Tap the team your folder belongs to.
  3. Tap the three dots icon to the right of the folder.
  4. Select Delete.
  5. Tap Delete to confirm.

When you delete a folder, your projects are moved out of that folder and back into the projects list.

Get in touch

If you're having trouble creating or using folders in Todoist, get in touch with us. We - Dermot, Diane, Keita, or any of our other teammates - will make sure this won't get in the way of your workflow.

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