26 Little-Known Todoist Features

Test your Todoist knowledge and pick up a few tricks along the way

Filters, Views & AI-Powered Productivity

1. See every task in a project with filter queries

2. Use filter queries to manage delegated tasks

Todoist filter query for delegated tasks

App callout note: Tip: You can add your new filter...

Tip: You can add your new filter view to your Favorites so it shows up above your project list inside your main navigation menu. When you get to work, your work tasks for the day will be just a quick click away.

3. Craft helpful filters with Filter Assist 🔒

App callout: Filter Assist is a paid feature

Filter Assist is a paid feature in Todoist’s Pro plan. Compare Todoist’s plans and see which one is right for you.

4. Use keyboard shortcuts to speed up task management

5. Block time with the calendar layout 🔒

Todoist calendar layout with time blocks

App callout: Calendar layout is a paid feature

Calendar layout is a paid feature in Todoist’s Pro plan. Compare Todoist’s plans and see which one is right for you.

Task Input & Capture

6. Add emails as tasks from Gmail whether you’re on web or mobile

7. Forward emails to Todoist as new tasks or comments

App callout note: Tip: If you don’t want to spend...

If you don’t want to spend the time getting a unique email addresses for every Todoist project, you can get an email address for your Todoist Inbox, and forward emails there. Once a day, review your new email-based tasks, set due dates, and move them to the right project.

8. Add articles and websites as Todoist tasks using browser extensions

9. Copy and paste multiple lines of text to create new tasks

10. Capture tasks on the go with add task shortcuts on iOS & Android

11. Use the Quick Add shortcut to create tasks faster

12. Create new tasks with voice commands

App callout note: Tip: We recently released a new integration...

We also have an integration for iOS Shortcuts so you can create powerful Siri voice shortcuts. For example, add items to your grocery list without having to specify the project every time.

Task Organization & Management

13. Use templates to create reusable project checklists

App callout note: Tip: When you create templates, you can...

Tip: When you create templates, you can choose to use “relative due dates”. That means if you add a due date for “3 days from now”, that task will automatically have a due date set for 3 days from the day you import the template. With relative due dates, you can recreate complex project timelines in seconds.

14. Drag and drop the “+” button to create tasks, sub-tasks, and sections (iOS & Android)

15. Add emphasis with bold, italics, hyperlinks, emojis, and more

App callout note: Tip: Since special text formatting isn’t supported...

Since special text formatting isn’t supported in project names, an emoji shortcode like :joy: won’t work. But you can still add emojis using your phone’s default emoji keyboard. On Mac, use the keyboard shortcut Control + Command + Space Bar to select from a full emoji menu. On Windows, access a full emoji keyboard from the Touch Keyboard on any device, or using Windows + . on Windows 10. Or you can always copy and paste emojis into the project name from a website like Emojipedia.

16. Set deadlines to track actual due dates 🔒

Todoist calendar with due date and deadline

App callout: Deadlines are a paid feature

Deadlines are a paid feature in Todoist’s Pro plan. Compare Todoist’s plans and see which one is right for you.

17. Break down big goals with AI Assistant 🔒

App callout: AI Assistant is a paid feature

AI Assistant is a paid feature in Todoist’s Pro plan. Compare Todoist’s plans and see which one is right for you.

18. Update multiple tasks in seconds with the Task Helper extension

Scheduling & Reminders

19. Set due dates to recur based on the last completion date

App callout note: Tip: Todoist’s smart task Quick Add recognizes...

Tip: Todoist’s smart task Quick Add recognizes more than just due dates. Use shortcuts to specify a project, add labels, set a priority level, and/or assign a task to a collaborator. Learn more about smart Quick Add.